Software for crew scheduling assigns technicians or crews (teams) tasks throughout a project or work. 

Types of crew scheduling software

An organization’s best type of crew scheduling software will depend on its specific needs and requirements. There are several types of crew scheduling software, including:

  • Standalone software: Standalone crew scheduling software is designed to be used as a standalone tool, typically installed on a computer or server.
  • Cloud-based software: Cloud-based Crew Scheduling Software is hosted in the cloud and accessible via the internet, allowing users to view and manage schedules from any device with an internet connection.
  • Integrated software: Integrated crew scheduling software is designed to be used with other software systems, such as HR or payroll systems.
  • Custom software: Custom crew scheduling software is developed specifically for a particular organization and can be tailored to meet their specific needs and requirements.
  • Off-the-shelf software: Off-the-shelf crew scheduling software is a pre-packaged solution that is widely available and can be purchased and implemented relatively quickly.

Benefits of cloud-based crew scheduling software

Cloud-based crew scheduling software offers several advantages over traditional, on-premises software:


Cloud-based software can be accessed from any device with an internet connection, allowing users to view and manage schedules from anywhere.


Cloud-based software can be easily scaled up or down to meet changing needs and demands without additional hardware or infrastructure.


Cloud-based software is typically subscription-based, meaning users only pay for the resources they consume. This can be more cost-effective than purchasing and maintaining on-premises software.

Automatic updates

Cloud-based software is automatically updated by the provider, ensuring that users always have access to the latest features and security updates.

Data security

Cloud-based software is typically hosted on secure servers and backed up regularly, which can help protect against critical data loss due to hardware failures or other issues.

What to look for in a cloud-based crew scheduling software

There are several factors to prioritize when choosing a cloud-based crew scheduling software:


Consider the specific features most important to your organization and ensure that your chosen software has those features. Some standard features to look for include creating and managing schedules, tracking time and attendance, and communicating with employees.

Ease of use

Look for easy-to-use software with a clear and intuitive interface. This will make it easier for you and your team to use the software daily.


Consider whether the software integrates with your organization’s other systems, such as payroll or HR software. This can help streamline your processes and save time.

Customer support

Look for software that offers reliable customer support through a dedicated support team or online resources such as tutorials and FAQs.


Make sure that the software you choose has robust security measures to protect your data. Look for software that uses encryption and has good privacy policies.

The takeaway

Cloud-based crew scheduling software can provide a convenient, scalable, and cost-effective solution for organizations looking to manage their schedules and assignments more efficiently.